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National Trust Case Study

HIGHLIGHTS

  • Claremont’s Managed Services team reduced the support backlog of incidents, problems, and changes in the National Trust’s CRM system. 
     
  • The National Trust has a new CRM System architecture which is future proofed in that it is robust and scalable for the next 5 years.
     
  • National Trust has a reliable and efficient Disaster Recovery solution in place to safeguard the continuity of service.
     
  • The CRM solution is now cheaper to maintain without compromising on service.

"Claremont is a breath of fresh air. Through their processes and ‘can do’ ethos they have delivered support environments that are of such a high quality and up-to date – overnight in some cases – that enables us to be much more efficient in diagnosing and resolving issues. This has meant that the Trust can now start to do CRM rather than just talk about its systems."

Glen Yarwood
EBS Programme Director, National Trust

The National Trust (NT) uses Oracle E-Business as their CRM System in order
to manage the transactions with their members.

BACKGROUND

The National Trust is a conservation charity established in 1894 to preserve and protect countryside and buildings of significance in England, Wales and Northern Ireland. A well-respected British institution, it has grown to become one of the UK’s largest charities and Europe’s largest conservation organisation. With over 4 million members it is already the UK’s largest membership organisation but has a vision to grow to 5 million members by 2020.

The National Trust implemented Oracle E-Business Release 12 in 2009 as their CRM System in order to manage the transactions with their supporters. The solution consists of a number of Finance, Supply Chain and CRM modules. This is a large (3.5TB) and extended solution that is used across a number of sites.

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THE BUSINESS CHALLENGES

Over a period of time, a support backlog of Incidents, Problems and Changes had developed on the CRM system which needed to be addressed as a one-off exercise.

Looking to the long-term future, the National Trust undertook a formal procurement process in order to select a new partner for the delivery of DBA & Hosting for the CRM System. It was key that the Trust found a reliable, trusted and long-term business partner that could dovetail effectively with the in-house team to provide a high quality and comprehensive support solution.

THE SOLUTION

Within a 6-month period, Claremont conducted 3 trial migrations and successfully transitioned the NT CRM system from IBM to NT’s own dedicated servers at Claremont’s hosting centre on time and within budget.

During the migration, the system was moved from 32-bit to 64-bit installed on an Oracle Virtualisation platform, various components of the technology stack were upgraded, including an upgrade of the database to 11g and content management solution to Oracle Web Centre 11g, and the overall architecture was simplified.

In 2019 the dedicated servers that NT had placed at Claremont’s hosting centre had exceeded their lifespan and needed to be replaced to reduce risk to this system. Claremont proposed that NT move to host on their own Claremont Cloud™ Solution.

A Cloud With Capability

Claremont Cloud™ provides its users with a personalised, accessible, and secure Cloud hosting solution. It is a truly virtualised platform on which all Oracle business applications can be run. Operational management and technical support are provided entirely by Claremont’s specialist UK team. Claremont Cloud™ is wholly run using Oracle’s virtualisation software. It is the only Oracle VM-powered public Cloud available in the UK, outside of Oracle themselves. Importantly, it is configured according to Oracle’s regulations, ensuring licensing compliance. And as Claremont Cloud™ is bigger, more flexible and has more capability and processing power, it’s able to provide a quicker response to changes.

NT agreed to this proposal, which was a big step for this business-critical system. Claremont conducted intensive testing and came up with innovations to ensure that the process would be smooth. The transition process went incredibly well, with no issues experienced by NT.

Reliable Service

Proactive support helps minimise issues and maintains a secure and up-to-date system that meets the Trust’s requirements for availability and performance. The support service is backed by meaningful SLAs, including guaranteed fix times. By only using experienced ITIL-trained Oracle consultants dedicated to the Managed Services role, Claremont were able to reduce the number of system issues, quickly fixing those that did occur.

THE BUSINESS BENEFITS

The National Trust have realised the following business benefits in engaging Claremont as their Managed Services Provider:

  • The new CRM System architecture is future proofed in that it is robust and scalable for the next 5 years.
  • System performance has been improved on the new architecture, providing more efficient business processes. An example of this is that direct debits can now be processed automatically in larger batches and in shorter timeframes.
  • Oracle licence costs have been reduced as a result of a review and subsequent implementation of Oracle Virtual Server technologies and the removal of Oracle RAC, whilst providing improved high-availability and performance.
  • A reliable and efficient Disaster Recovery solution is now in place to safeguard continuity of service.
  • Support efficiencies have been realised through the implementation of ITIL best practice processes and general Oracle best practice. For example, environment clone times have reduced from over a month to less than a day, making support of the solution much easier.
  • The solution is PCI and DPA compliant, providing peace of mind that the data is secure.
  • The solution is now cheaper to maintain than previously, whilst maintaining a high quality of service.

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